Pype Hayes Christmas Carols in the Park
A free evening of carols, a Christmas tree and hot drinks in Pype Hayes Park — an event the ward has not had in years.
£0.00 of £3,200.00
0%
0 residents have pledged so far
Why we are doing this
Pledges are not open yet
The costings are being finalised and council approval is being sought. Permission comes before pledges.
What it costs, line by line
Nothing is hidden. Where a figure is an estimate we say so, and it is replaced with the real quote once we have it.
Birmingham City Council Parks Community Event Application & Site Hire Fee
Standard non-commercial community event application & park usage fee for local green spaces in Birmingham.
Researched estimate£215.00
Temporary Event Notice (TEN) Licensing Fee
Statutory non-refundable statutory fee for a Temporary Event Notice for public regulated entertainment.
Researched estimate£21.00
Event Public Liability Insurance (up to £10m cover)
Single-day outdoor community event public liability insurance covering up to 1,000 attendees to satisfy council requirements.
Researched estimate£175.00
Marquee / Performer Cover Structure (6m x 12m clearspan)
Weatherproof covered shelter for the community brass band and school choir, complete with ground anchorage and safety certs.
Researched estimate£950.00
Mobile Towable Lighting Towers (Diesel/Hybrid) × 2
Two whisper-quiet mobile LED floodlight towers to provide perimeter and egress lighting in dark park areas; includes delivery & fuel.
Researched estimate£370.00
Silent 20kVA Diesel Generator & Distribution Rig
Towable silenced generator, cabling, safety cable ramps, and distribution board for audio, tree lights, and urns.
Researched estimate£420.00
Outdoor Sound & PA System with Technician
Full outdoor weather-protected PA system, vocal and instrument microphones, stands, and sound engineer for 4-hour service.
Researched estimate£750.00
Community Brass Band Performance Honorarium
Donation/honorarium covering 2 x 45-minute sets of traditional carols and musician travel expenses.
Researched estimate£300.00
Participating School Choir Contribution
Contribution to school music fund in recognition of a 30-minute carol performance.
Researched estimateDropped if we fall short£150.00
Cut Christmas Tree (14ft Nordmann Fir) & Commercial Outdoor Fairylights
Large display tree delivered and secured, dressed with heavy-duty outdoor commercial waterproof festive fairy lights.
Researched estimate£480.00
Portable Toilets (inc. 1 Wheelchair Accessible Unit) × 3
2 standard recirculating event chemical toilets and 1 dedicated DDA-compliant accessible toilet unit with hand sanitiser stations.
Researched estimate£420.00
First Aid Cover (2 Qualified Responders for 4 Hours)
Minimum required medical deployment for public outdoor gathering: 2 first responders with trauma kit, AED, and vehicle post.
Researched estimate£360.00
SIA Qualified Event Stewards × 3
Three SIA-badged security guards for 5 hours at standard rate (£27/hr all-in) managing crowd safety, tree protection, and egress.
Researched estimate£405.00
Pedestrian Crowd Control Barriers (2.3m) × 16
Temporary crowd control barrier panels to cordon off generator, cables, marquee perimeter, and tree base.
Researched estimate£200.00
Commercial Waste Bins (240L Wheelie Bins) & Disposal Service × 4
Supply, emptying, and post-event commercial cartage of general waste and dry mixed recycling bins.
Researched estimate£140.00
Printed Song Sheets & Promotional Flyers × 800
A5 double-sided full-colour community carol lyric sheets distributed to attendees, plus promotional posters for noticeboards.
Researched estimate£224.00
Hot Refreshment Consumables (Mince Pies, Hot Chocolate, Tea, Coffee, Cups)
Ingredients, disposable insulated compostable cups, tea, coffee, hot chocolate, napkins, and 500 mince pies for free volunteer distribution.
Researched estimateDropped if we fall short£260.00
Directional & Safety Correx Signage Pack
Pack of 10 reflective outdoor corriboard signs for emergency exits, first aid point, lost children, and accessible routes.
Researched estimate£110.00
These are non-profit community events. Any surplus after all costs are paid is carried forward in full to fund the next resident event, and the closing accounts are published on this page.
How it works, step by step
For anyone thinking of proposing an event, and for anyone thinking of pledging to one.
- 1
You tell the office what you want to put on
Any resident, business or local organisation can propose an event. You say what it is, roughly when and where, and who it is for. Nothing is published until the office has been through it with you.
- 2
The office costs it properly, in the open
Every line is researched and listed publicly — venue, entertainment, safety cover, stewarding, insurance, licences, welfare, marketing — with the assumption behind each figure and a contingency on top. Any sponsorship or pitch income is deducted, and the number left is what the ward is asked to raise.
- 3
Permission is sought before a single penny is asked for
The costed proposal goes to Birmingham City Council. No fundraiser can accept pledges until the council has confirmed in writing that it can go ahead, and the council reference is shown publicly on the page.
- 4
Residents pledge — no card details, no payment
You promise an amount. Nothing is taken from you at that point, and no card or bank details are collected. You can withdraw your pledge at any time before payment is requested by replying to your confirmation email.
- 5
The target is reached, then the council schedules the date
Once the target is met, the council events team formally schedules the event in the city calendar and issues the final approvals — road closures, licences and safety plan sign-off.
- 6
Only then are pledges collected
When the date is scheduled, everyone who pledged is emailed a secure payment link. Payments are handled by Stripe; this website never sees or stores your card number.
- 7
If the council refuses it, nobody pays anything
If the events team rejects the event, or the target is missed by the closing date, every pledge is cancelled and no card is ever charged. There is nothing to refund, because nothing was taken. You are told by email either way.
- 8
The real accounts are published afterwards
After the event, what was actually spent is published next to the original budget. These are non-profit community events — nobody takes a wage, and any surplus is carried forward in full to the next event residents ask for.
Rules of engagement
These apply to every fundraiser on this page, whoever is running it. Proposing or pledging means accepting them.
- Events must be open to all residents of the ward and free or low cost wherever possible.
- No fundraiser may be used for party political campaigning, election material or personal gain.
- Organisers must be over 18 and give real contact details the office can verify.
- Everything in a public space needs Birmingham City Council approval, public liability insurance and, where required, a licence and a safety plan — the office arranges these.
- Suppliers must be legitimate businesses; quotes replace estimates before money is collected.
- Activities involving children or vulnerable adults require appropriate safeguarding checks.
- Money is only ever collected through this website’s payment provider — never in cash, and never to a personal account.
- Pledges are voluntary promises, not legally binding contracts, and can be withdrawn before payment is requested.
- The office may decline or withdraw any fundraiser that is unlawful, unsafe, discriminatory or brings the ward into disrepute.
- Complaints about a fundraiser go to the office first and are answered in writing within ten working days.
Your information and your rights
Cllr Danny Carter’s office is the data controller for this fundraising service. When you pledge, we hold your name, email, and any phone number, postcode and message you choose to give us. We use it only to confirm your pledge, to tell you whether the event was approved and funded, and to request payment if it goes ahead. Postcodes are used solely to show, in aggregate, how much support comes from within the ward.
The lawful basis is your consent for the pledge record, and our legitimate interest in keeping accurate, auditable accounts for a community event. Your details are never sold, never used for party political campaigning, and are not shared with suppliers or the council — only anonymised totals are. Payment details are handled entirely by Stripe and never stored on this site.
Pledge records are kept for seven years to satisfy accounting and audit requirements, then deleted. You can ask to see, correct, download or erase your data at any time, withdraw consent, or complain to the Information Commissioner’s Office. Full detail is in our Privacy Policy, and you can manage or delete your data yourself under Privacy settings.
We also need hands, not just money
If you can spare a couple of hours on the day, tell the office and we will put you on the rota.
- Volunteer Stewards & Marshals — 10 needed. Patrol the grounds in high-vis vests alongside SIA officers, assist attendees, distribute song sheets, and direct park visitors.
- Hot Refreshments & Hospitality Team — 6 needed. Operate the hot water urns, prepare tea/coffee/hot chocolate, and hand out mince pies from the marquee service counter.
- Site Build & Packdown Crew — 6 needed. Help set up crowd control barriers, run cable ramps, erect gazebos, test festoon lights, and carry out post-event litter picking.
- Donation & Information Desk Host — 2 needed. Welcome visitors, manage the tap-to-donate card machines and cash collection buckets, and provide directions.