The Great Erdington Bake Off
Neighbours, ovens and a judging table — an indoor baking competition with the cakes sold off for the next fund.
£0.00 of £450.00
0%
0 residents have pledged so far
Why we are doing this
Pledges are not open yet
The costings are being finalised and council approval is being sought. Permission comes before pledges.
What it costs, line by line
Nothing is hidden. Where a figure is an estimate we say so, and it is replaced with the real quote once we have it.
Community Hall Hire (6 Hours) × 6
Standard Birmingham community hall hire rate for large halls (benchmarked at £35-£40/hr); covers 1 hour setup, 4 hour event, 1 hour takedown
Researched estimate£210.00
Public Liability & Event Insurance (£5m cover)
One-day community indoor event insurance policy with £5m public liability required by local authority / hall management
Researched estimate£88.00
Temporary Event Notice (TEN)
Statutory non-refundable fee for standard Temporary Event Notice under the Licensing Act 2003
Researched estimate£21.00
First Aid Cover (2 First Responders, 4 Hours)
Standard minimum booking requirement: 2 qualified first aiders for 4 event hours at approximately £30/hr per person inc. travel/kit
Researched estimate£240.00
SIA Door Supervisor / Event Steward × 5
1 SIA licensed guard for 5 hours (event time + briefing) to assist crowd control and entrance management at prevailing local contractor rates
Researched estimate£120.00
Compact PA System, Mixer & 2 Handheld Microphones
Dry hire of portable all-in-one powered PA speakers, stands, microphones, and cables for announcements and awards
Researched estimate£120.00
Guest Head Judge Honorarium & Travel
Nominal fee and local travel reimbursement for experienced guest judge presiding over afternoon judging
Researched estimateDropped if we fall short£100.00
Trestle Tables (6ft) Hire × 8
Hired folding tables to supplement hall furniture for entry display categories and judging stations
Researched estimate£76.00
Table Covers & Allergen Display Signs
Roll of wipe-clean food-grade disposable tablecloths, display tent cards, and allergen indicator tags
Researched estimate£42.00
Commercial Catering Hot Water Urn Hire (20L) × 2
Hire of 2 electric manual fill 20-litre tea/coffee urns for visitor hot drinks service
Researched estimate£44.00
Tea, Coffee, Milk, Sugar & Compostable Cups
Bulk supply of fairtrade tea bags, instant coffee, milk, oat milk, sugar, napkins, and 250 compostable hot cups
Researched estimate£65.00
Food Safety Consumables & PPE Pack
Nitrile gloves, sanitising wipes, hair nets, blue roll, and hand sanitiser dispenser stations for cake handling
Researched estimate£34.00
Engraved Category Trophies & Rosettes
Set of 4 category winner trophies plus 1st/2nd/3rd place rosettes for 4 competition categories
Researched estimate£95.00
Waste Bags, Recycling Caddy & Commercial Disposal Contribution
Pre-paid trade waste sacks and excess rubbish collection charge agreed with venue
Researched estimate£45.00
Printed Posters, Flyers & Entry Forms
100 A4 full-colour promo posters for local shops/libraries and 300 A5 entry/allergen forms
Researched estimate£60.00
Internal Wayfinding, Accessibility & Safety Signage
Laminated venue direction signs, accessible WC indicators, and fire exit notices
Researched estimate£28.00
These are non-profit community events. Any surplus after all costs are paid is carried forward in full to fund the next resident event, and the closing accounts are published on this page.
How it works, step by step
For anyone thinking of proposing an event, and for anyone thinking of pledging to one.
- 1
You tell the office what you want to put on
Any resident, business or local organisation can propose an event. You say what it is, roughly when and where, and who it is for. Nothing is published until the office has been through it with you.
- 2
The office costs it properly, in the open
Every line is researched and listed publicly — venue, entertainment, safety cover, stewarding, insurance, licences, welfare, marketing — with the assumption behind each figure and a contingency on top. Any sponsorship or pitch income is deducted, and the number left is what the ward is asked to raise.
- 3
Permission is sought before a single penny is asked for
The costed proposal goes to Birmingham City Council. No fundraiser can accept pledges until the council has confirmed in writing that it can go ahead, and the council reference is shown publicly on the page.
- 4
Residents pledge — no card details, no payment
You promise an amount. Nothing is taken from you at that point, and no card or bank details are collected. You can withdraw your pledge at any time before payment is requested by replying to your confirmation email.
- 5
The target is reached, then the council schedules the date
Once the target is met, the council events team formally schedules the event in the city calendar and issues the final approvals — road closures, licences and safety plan sign-off.
- 6
Only then are pledges collected
When the date is scheduled, everyone who pledged is emailed a secure payment link. Payments are handled by Stripe; this website never sees or stores your card number.
- 7
If the council refuses it, nobody pays anything
If the events team rejects the event, or the target is missed by the closing date, every pledge is cancelled and no card is ever charged. There is nothing to refund, because nothing was taken. You are told by email either way.
- 8
The real accounts are published afterwards
After the event, what was actually spent is published next to the original budget. These are non-profit community events — nobody takes a wage, and any surplus is carried forward in full to the next event residents ask for.
Rules of engagement
These apply to every fundraiser on this page, whoever is running it. Proposing or pledging means accepting them.
- Events must be open to all residents of the ward and free or low cost wherever possible.
- No fundraiser may be used for party political campaigning, election material or personal gain.
- Organisers must be over 18 and give real contact details the office can verify.
- Everything in a public space needs Birmingham City Council approval, public liability insurance and, where required, a licence and a safety plan — the office arranges these.
- Suppliers must be legitimate businesses; quotes replace estimates before money is collected.
- Activities involving children or vulnerable adults require appropriate safeguarding checks.
- Money is only ever collected through this website’s payment provider — never in cash, and never to a personal account.
- Pledges are voluntary promises, not legally binding contracts, and can be withdrawn before payment is requested.
- The office may decline or withdraw any fundraiser that is unlawful, unsafe, discriminatory or brings the ward into disrepute.
- Complaints about a fundraiser go to the office first and are answered in writing within ten working days.
Your information and your rights
Cllr Danny Carter’s office is the data controller for this fundraising service. When you pledge, we hold your name, email, and any phone number, postcode and message you choose to give us. We use it only to confirm your pledge, to tell you whether the event was approved and funded, and to request payment if it goes ahead. Postcodes are used solely to show, in aggregate, how much support comes from within the ward.
The lawful basis is your consent for the pledge record, and our legitimate interest in keeping accurate, auditable accounts for a community event. Your details are never sold, never used for party political campaigning, and are not shared with suppliers or the council — only anonymised totals are. Payment details are handled entirely by Stripe and never stored on this site.
Pledge records are kept for seven years to satisfy accounting and audit requirements, then deleted. You can ask to see, correct, download or erase your data at any time, withdraw consent, or complain to the Information Commissioner’s Office. Full detail is in our Privacy Policy, and you can manage or delete your data yourself under Privacy settings.
We also need hands, not just money
If you can spare a couple of hours on the day, tell the office and we will put you on the rota.
- Chief Cake Marshall & Entry Registrar — 2 needed. Receives competition entries, issues numbered entry tags, and verifies completed allergen declaration sheets.
- Allergen & Hygiene Steward — 2 needed. Oversees clean handling, disposable glove compliance, cake slicing post-judging, and clear labelling.
- Refreshments & Hospitality Server — 3 needed. Manages urns, serves tea and coffee, and handles cash/card donations at the refreshment station.
- Hall Setup & Takedown Crew — 4 needed. Arranges tables and chairs before doors open, assists with AV set-up, and cleans the hall at the conclusion.