Pype Hayes Dog Show
A friendly Sunday afternoon fun dog show with rosettes, classes and a bit of gentle competition.
£0.00 of £1,550.00
0%
0 residents have pledged so far
Why we are doing this
Pledges are not open yet
The costings are being finalised and council approval is being sought. Permission comes before pledges.
What it costs, line by line
Nothing is hidden. Where a figure is an estimate we say so, and it is replaced with the real quote once we have it.
Birmingham City Council Park Event Hire Fee & Administration
Community event park hire rate for 500-999 expected attendees, including application processing and land use permission at Pype Hayes Park.
Researched estimate£420.00
Temporary Event Notice (TEN) & Park Permission Licencing
Statutory local authority Temporary Event Notice fee for licensable activities and sound/amplification notification.
Researched estimate£21.00
Public Liability & Event Cancellation Insurance (5M cover)
Standard UK community open-air event PLI policy (£5M indemnity minimum required by Birmingham City Council) covering dog shows.
Researched estimate£165.00
First Aid & Event Medical Cover (2 Responders, 4hr Min)
Standard charity event rate for minimum 2 first aiders for 4-hour operational duration in line with the Purple Guide.
Researched estimate£310.00
SIA Licenced Security Stewards (Crowd & Gate Management) × 2
2 SIA-badged officers for 5 hours at £25/hr gross covering car park control and canine crowd separation.
Researched estimate£250.00
Portable Toilets Hire (2 Standard + 1 Accessible DDA Unit)
Weekend hire package including delivery, hand sanitiser stations, servicing, and collection.
Researched estimate£290.00
Show Ring Post & Rope Crowd Barrier Fencing (50m perimeter)
Demarcated 15m x 10m show arena with entry/exit gates to keep spectators safe from participating dogs.
Researched estimate£180.00
Outdoor PA System, Wireless Mics & Megaphone
Battery/portable generator sound system with 2 wireless roving microphones for commentator and judge.
Researched estimate£175.00
Silenced Inverter Generator Hire & Fuel
Super-silent 3kVA inverter generator to power PA equipment and judge tent without distressing animals.
Researched estimate£110.00
Qualified Kennel Club / Companion Dog Show Judge Honorarium
Honorarium and travel expenses for experienced independent dog show judge across 8 novelty and pedigree classes.
Researched estimate£150.00
Pop-up Heavy Duty Gazebos (3m x 3m for Registration, Shade & Welfare) × 3
Commercial pop-ups with leg weights for judges/registration desk, shade station, and welfare/first aid.
Researched estimate£195.00
Canine Hydration Station, Water Bowls & Hosepipe Connection
10 heavy-duty non-slip bowls, standpipe connection kit, and fresh water distribution for animal welfare.
Researched estimate£75.00
Show Rosettes (1st-4th Place for 8 Classes) & Best in Show Trophies
32 custom 2-tier rosettes, 8 special rosettes, plus Best in Show and Reserve Best in Show engraved trophies.
Researched estimate£185.00
Commercial Waste Wheelie Bins & Litter Picking Pack × 4
Four 240L general waste and dog waste disposal bins delivered and collected after the event.
Researched estimate£180.00
Directional Signage, Ring Rules & Ring Number Cards
Correx wayfinding boards, park guidelines, show schedule display, and laminated dog handler numbers.
Researched estimate£95.00
Event Publicity Flyers & Posters (Erdington Community Hubs)
500 A5 flyers and 50 A3 posters displayed in local shops, veterinary clinics, libraries, and community noticeboards.
Researched estimateDropped if we fall short£70.00
Participant Dog Treat Goody Bags × 120
Small take-home participation bags with treats and poo bags for registered entrants (discretionary nice-to-have).
Researched estimateDropped if we fall short£150.00
Volunteer Hi-Vis Vests, Badges & Refreshment Pack
Bottled water, tea/coffee flasks, and high-visibility steward vests for community volunteers on duty.
Researched estimate£65.00
These are non-profit community events. Any surplus after all costs are paid is carried forward in full to fund the next resident event, and the closing accounts are published on this page.
How it works, step by step
For anyone thinking of proposing an event, and for anyone thinking of pledging to one.
- 1
You tell the office what you want to put on
Any resident, business or local organisation can propose an event. You say what it is, roughly when and where, and who it is for. Nothing is published until the office has been through it with you.
- 2
The office costs it properly, in the open
Every line is researched and listed publicly — venue, entertainment, safety cover, stewarding, insurance, licences, welfare, marketing — with the assumption behind each figure and a contingency on top. Any sponsorship or pitch income is deducted, and the number left is what the ward is asked to raise.
- 3
Permission is sought before a single penny is asked for
The costed proposal goes to Birmingham City Council. No fundraiser can accept pledges until the council has confirmed in writing that it can go ahead, and the council reference is shown publicly on the page.
- 4
Residents pledge — no card details, no payment
You promise an amount. Nothing is taken from you at that point, and no card or bank details are collected. You can withdraw your pledge at any time before payment is requested by replying to your confirmation email.
- 5
The target is reached, then the council schedules the date
Once the target is met, the council events team formally schedules the event in the city calendar and issues the final approvals — road closures, licences and safety plan sign-off.
- 6
Only then are pledges collected
When the date is scheduled, everyone who pledged is emailed a secure payment link. Payments are handled by Stripe; this website never sees or stores your card number.
- 7
If the council refuses it, nobody pays anything
If the events team rejects the event, or the target is missed by the closing date, every pledge is cancelled and no card is ever charged. There is nothing to refund, because nothing was taken. You are told by email either way.
- 8
The real accounts are published afterwards
After the event, what was actually spent is published next to the original budget. These are non-profit community events — nobody takes a wage, and any surplus is carried forward in full to the next event residents ask for.
Rules of engagement
These apply to every fundraiser on this page, whoever is running it. Proposing or pledging means accepting them.
- Events must be open to all residents of the ward and free or low cost wherever possible.
- No fundraiser may be used for party political campaigning, election material or personal gain.
- Organisers must be over 18 and give real contact details the office can verify.
- Everything in a public space needs Birmingham City Council approval, public liability insurance and, where required, a licence and a safety plan — the office arranges these.
- Suppliers must be legitimate businesses; quotes replace estimates before money is collected.
- Activities involving children or vulnerable adults require appropriate safeguarding checks.
- Money is only ever collected through this website’s payment provider — never in cash, and never to a personal account.
- Pledges are voluntary promises, not legally binding contracts, and can be withdrawn before payment is requested.
- The office may decline or withdraw any fundraiser that is unlawful, unsafe, discriminatory or brings the ward into disrepute.
- Complaints about a fundraiser go to the office first and are answered in writing within ten working days.
Your information and your rights
Cllr Danny Carter’s office is the data controller for this fundraising service. When you pledge, we hold your name, email, and any phone number, postcode and message you choose to give us. We use it only to confirm your pledge, to tell you whether the event was approved and funded, and to request payment if it goes ahead. Postcodes are used solely to show, in aggregate, how much support comes from within the ward.
The lawful basis is your consent for the pledge record, and our legitimate interest in keeping accurate, auditable accounts for a community event. Your details are never sold, never used for party political campaigning, and are not shared with suppliers or the council — only anonymised totals are. Payment details are handled entirely by Stripe and never stored on this site.
Pledge records are kept for seven years to satisfy accounting and audit requirements, then deleted. You can ask to see, correct, download or erase your data at any time, withdraw consent, or complain to the Information Commissioner’s Office. Full detail is in our Privacy Policy, and you can manage or delete your data yourself under Privacy settings.
We also need hands, not just money
If you can spare a couple of hours on the day, tell the office and we will put you on the rota.
- Ring Steward / Announcer Assistant — 2 needed. Calls contestants into the ring, marshals queue order, and hands rosettes to the judge.
- Entry Desk & Registration Clerk — 3 needed. Takes cash/card entries on arrival, assigns handler numbers, and answers visitor questions.
- Dog Welfare & Water Monitor — 2 needed. Replenishes dog water bowls, checks shade tents, and reminds owners about canine heat welfare.
- Site Safety & Litter Marshals — 4 needed. Conducts regular site walk-throughs, helps with setup/takedown, and ensures park grounds remain clean.