Pype Hayes Summer Fair
A free family fun day in Pype Hayes Park — stalls, live music, funfair rides, sports and a dog corner.
£0.00 of £3,050.00
0%
0 residents have pledged so far
Why we are doing this
Pledges are not open yet
The costings are being finalised and council approval is being sought. Permission comes before pledges.
What it costs, line by line
Nothing is hidden. Where a figure is an estimate we say so, and it is replaced with the real quote once we have it.
Birmingham City Council Park Hire (Community Rate)
BCC community hire fee for public open space events up to 2,000 capacity with council officer liaison
Researched estimate£275.00
Temporary Event Notice (TEN) Licensing Fee
Statutory non-refundable fee for standard Temporary Event Notice for regulated entertainment and public performance
Researched estimate£21.00
Covered Mobile Trailer Stage (6m x 4m) with PA & Lighting
All-in day hire including transport, setup, stage technician, 4kW PA system, vocal microphones, stage monitoring, and basic stage wash lighting
Researched estimate£1,500.00
Silent Diesel Generator (45kVA) & Fuel
45kVA road-towable super-silent generator including full tank of HVO fuel, distribution board, and cabling for main stage and fair PA
Researched estimate£420.00
SIA-Licensed Security Officers × 4
4 SIA door supervisors for 8 hours (approx £30/hr inc VAT/agency markup) to manage stage pit, perimeter gates, and incident response as recommended by Safety Advisory Group
Researched estimate£960.00
Event First Aid & Medical Cover
Two qualified first responders plus fully equipped mobile first aid post / ambulance for 7 hours, meeting Purple Guide guidance for 2,000 capacity open fair
Researched estimate£520.00
Annual / Single Event Public Liability Insurance (£10M cover)
BCC park hire mandate requires £10M Public Liability Insurance for outdoor community events on public parkland
Researched estimate£295.00
Standard Portable Chemical Toilets × 6
Includes weekend delivery, setup, consumables (toilet paper/sanitiser), and post-event removal for 6 cubicles
Researched estimate£510.00
Accessible Wheelchair-Friendly Portable Toilet
Direct ground level access wider cubicle with interior handrails and hand-washing station compliant with accessibility standards
Researched estimate£135.00
Commercial Waste Bins (1100L Eurobins) & Disposal × 4
Delivery of 4 large wheelie bins on Friday, collection Monday, and commercial tipping fee for general park litter generated by fair
Researched estimate£380.00
Pedestrian Crowd Control Barriers (2.3m) × 25
Fixed-leg steel crowd barriers for stage front buffer zone, dog demonstration ring, and generator secure compound
Researched estimate£200.00
Commercial Heavy-Duty Pop-Up Gazebos (3m x 3m) for Fair HQ & First Aid × 2
Commercial pop-ups with leg weights and side walls used for Event Control/Information and dedicated Medical treatment room
Researched estimate£220.00
Youth Sports Coaching & Taster Session Leaders × 2
Two DBS-checked multi-sports coaches running afternoon football, tag rugby, and athletics taster sessions for children
Researched estimateDropped if we fall short£400.00
Dog Agility Display & Fun Companion Dog Show Facilitation
Honorarium for volunteer trainer team supplying agility jumps, tunnel equipment, and officiating fun rosettes class
Researched estimateDropped if we fall short£180.00
Rosettes & Prizes for Dog Show & Community Competitions
Set of 1st-4th placed rosettes for 6 fun dog categories and children's participation medals
Researched estimateDropped if we fall short£110.00
Community Performers & Dance School Honoraria / Expenses × 4
Travel and refreshment contributions for volunteer amateur dance schools and acoustic community musicians performing on stage
Researched estimateDropped if we fall short£300.00
Outdoor Event Directional & Timetable Signage Correx Boards × 12
Durable weatherproof A2 correx signs for site layout, toilet locations, dog show area, and performance stage schedule
Researched estimate£168.00
Flyers and Posters Printing (Erdington distribution)
2,500 A5 double-sided colour flyers and 100 A3 laminated posters distributed across local schools, noticeboards, and shops
Researched estimateDropped if we fall short£145.00
High-Visibility Steward Vests & Two-Way Event Radios Hire × 8
Weekly hire package for 8 UHF commercial walkie-talkies with earpieces for key staff plus printed fluorescent steward vests
Researched estimate£176.00
These are non-profit community events. Any surplus after all costs are paid is carried forward in full to fund the next resident event, and the closing accounts are published on this page.
How it works, step by step
For anyone thinking of proposing an event, and for anyone thinking of pledging to one.
- 1
You tell the office what you want to put on
Any resident, business or local organisation can propose an event. You say what it is, roughly when and where, and who it is for. Nothing is published until the office has been through it with you.
- 2
The office costs it properly, in the open
Every line is researched and listed publicly — venue, entertainment, safety cover, stewarding, insurance, licences, welfare, marketing — with the assumption behind each figure and a contingency on top. Any sponsorship or pitch income is deducted, and the number left is what the ward is asked to raise.
- 3
Permission is sought before a single penny is asked for
The costed proposal goes to Birmingham City Council. No fundraiser can accept pledges until the council has confirmed in writing that it can go ahead, and the council reference is shown publicly on the page.
- 4
Residents pledge — no card details, no payment
You promise an amount. Nothing is taken from you at that point, and no card or bank details are collected. You can withdraw your pledge at any time before payment is requested by replying to your confirmation email.
- 5
The target is reached, then the council schedules the date
Once the target is met, the council events team formally schedules the event in the city calendar and issues the final approvals — road closures, licences and safety plan sign-off.
- 6
Only then are pledges collected
When the date is scheduled, everyone who pledged is emailed a secure payment link. Payments are handled by Stripe; this website never sees or stores your card number.
- 7
If the council refuses it, nobody pays anything
If the events team rejects the event, or the target is missed by the closing date, every pledge is cancelled and no card is ever charged. There is nothing to refund, because nothing was taken. You are told by email either way.
- 8
The real accounts are published afterwards
After the event, what was actually spent is published next to the original budget. These are non-profit community events — nobody takes a wage, and any surplus is carried forward in full to the next event residents ask for.
Rules of engagement
These apply to every fundraiser on this page, whoever is running it. Proposing or pledging means accepting them.
- Events must be open to all residents of the ward and free or low cost wherever possible.
- No fundraiser may be used for party political campaigning, election material or personal gain.
- Organisers must be over 18 and give real contact details the office can verify.
- Everything in a public space needs Birmingham City Council approval, public liability insurance and, where required, a licence and a safety plan — the office arranges these.
- Suppliers must be legitimate businesses; quotes replace estimates before money is collected.
- Activities involving children or vulnerable adults require appropriate safeguarding checks.
- Money is only ever collected through this website’s payment provider — never in cash, and never to a personal account.
- Pledges are voluntary promises, not legally binding contracts, and can be withdrawn before payment is requested.
- The office may decline or withdraw any fundraiser that is unlawful, unsafe, discriminatory or brings the ward into disrepute.
- Complaints about a fundraiser go to the office first and are answered in writing within ten working days.
Your information and your rights
Cllr Danny Carter’s office is the data controller for this fundraising service. When you pledge, we hold your name, email, and any phone number, postcode and message you choose to give us. We use it only to confirm your pledge, to tell you whether the event was approved and funded, and to request payment if it goes ahead. Postcodes are used solely to show, in aggregate, how much support comes from within the ward.
The lawful basis is your consent for the pledge record, and our legitimate interest in keeping accurate, auditable accounts for a community event. Your details are never sold, never used for party political campaigning, and are not shared with suppliers or the council — only anonymised totals are. Payment details are handled entirely by Stripe and never stored on this site.
Pledge records are kept for seven years to satisfy accounting and audit requirements, then deleted. You can ask to see, correct, download or erase your data at any time, withdraw consent, or complain to the Information Commissioner’s Office. Full detail is in our Privacy Policy, and you can manage or delete your data yourself under Privacy settings.
We also need hands, not just money
If you can spare a couple of hours on the day, tell the office and we will put you on the rota.
- Lead Volunteer Marshal / Gate Greeter — 6 needed. Welcoming visitors, counting footfall numbers with hand clickers, handing out programmes, and providing directional guidance
- Stage Assistant / Green Room Coordinator — 2 needed. Meeting local performers, coordinating dance troupe changes, queuing acts for sound checks, and timekeeping
- Litter Patrol & Green Team Volunteer — 6 needed. Doing ongoing park sweeps, emptying overfilled bin liners into commercial Eurobins, and sorting clean recycling
- Stallholder Marshall & Vehicle Traffic Spotter — 4 needed. Overseeing 08:00-10:00 setup drop-offs, ensuring mandatory hazard lights and walking-pace vehicle movement on park grass, and closing gates by 10:30